Job Description

Buyer

Highlights: Location: Florence, AZ Position Type:  Contract/ contract to hire Hourly / Salary:  Based on experience Residency Status:  US Citizen 

Position Description:

• Issue purchase orders in accordance to Pinal County Procurement Code, review department requisition, research applicable contracts, and solicit competitive quotes and supplier selection. 
• Procure complex and/or technical services and commodities by preparing, soliciting, evaluating, and negotiating contracts and determine if existing contracts are advantageous and appropriate or if a new solicitation (formal or informal) is required. 
• Administer the formal solicitation process (RFP, IFB, ROQ) which includes: identifying and coordinating development of scope of work, organizing pre-proposal conferences, chairing evaluation committee meetings, conducting consultant interviews and demonstrations, preparing award recommendation to the Board of Supervisors, issuing notices of award, and handling any post-award issues that may include coordinating, evaluating, and ruling on any formal protests. 
• Provide County stakeholders and the general public with guidance interpreting the Pinal County Procurement Code and make decisions pertaining to the application of procurement laws, policies, procedures, and practices in relation to the code. 
• Manage supplier relationships by investigating and resolving any contractual or performance problems by the use of phone, written correspondence, and/or facilitating face-to-face meetings. • Ensure maximum value for expenditures is achieved by conducting market research, cost/benefit analysis, contract negotiations and performing strategic forecasting of future requirements. 
• Mediate and resolve any disputes between suppliers, vendors, or contractors, and county stakeholders. 
• Research and interview potential new suppliers and determine viability, contractual status, and compatibility to current business model. 
• Evaluate and refine current procurement methodology by surveying other agencies, taking continuing education, and reviewing journals and publications for best practices. 
• Research and resolve supplier invoice and payment issues as required. 
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information. 
• Perform other related duties as required. Perform buying work of moderate difficulty in the procurement of supplies, equipment, and service in compliance with County procurement codes

 Skills Required:

• Knowledge of pertinent Federal, state, and local laws, codes, and regulations as they apply to area of assignment. 
• Demonstrated ability to successfully perform procurement tasks including but not limited to total cost analysis, pre-negotiation planning, contract negotiations, supplier management, 
• Knowledge of effective data research techniques, statistical analysis, report writing, and presentation skills. 
• Skill in utilizing personal computer software programs affecting assigned work and in compiling and preparing budget and financial reports. 
• Ability to establish and maintain effective working relationships with other department staff, management, outside agencies, community groups, and the general public.

Required Education & Experience:

• Bachelor's degree in Finance, Purchasing, Business Administration, or related field.
• Valid Arizona State Driver's License
• Two (2) years of purchasing and finance. 
  • Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

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