Job Description

Job Title: Events Manager

Location: Remote

Type: Full Time

About the Role:

As Events Manager, you will play a crucial role in the planning and execution of Evo and RTS live events globally. You will work closely with the VP of Operations to determine your role across events of varying scales and complexity. For larger flagship events like Evo Las Vegas, you may focus on specific service verticals such as Security and Public Safety. For smaller-scale events, you may take full ownership of the end-to-end planning and execution process.

This role is ideal for someone who thrives in both strategic planning and hands-on execution, can operate independently, and can manage vendors, budgets, and production timelines effectively. You will collaborate with internal teams including marketing, partnerships, content, and broadcast, as well as external agencies, contractors, and venues.

Reporting Structure:

You will report to the Vice President, Operations

Key Responsibilities:

Event Planning & Strategy

• Define scope and operational strategy for events based on size, location, and audience profile
• Contribute to event site design, layout, and program development
• Develop scalable event frameworks that can be adapted to multiple markets
• Align event operations with overall business goals and attendee experience priorities

Event Execution & Management

• Lead or support operations planning across categories depending on event scale:
  • Broadcast : Partner with the Programming Director to coordinate technical and logistical needs
  • Venue Management : Serve as the primary liaison to venue staff and contractors
  • Public Safety :
    • Develop and maintain the Event Safety and Security Plan
    • Act as lead contact for contract security and EMT services
    • Oversee ADA compliance in partnership with VP of Operations
  • Event Communications : Develop emergency communication protocols and contact directories; establish Slack, text, or WhatsApp groups
  • Fan Experiences : Oversee execution of activations such as arcades, meet-and-greets, cosplay contests
  • Permits & Compliance : Research and acquire all necessary permits and insurance documentation
  • Site Planning : Collaborate on site design; training on AutoCAD or similar tools provided
  • Scheduling : Create or contribute to the detailed event production schedule
  • Vendor Management : Source and manage vendors across all infrastructure needs including:
    • AV, staging, internet, power, signage, fencing, seating, decor, and more
  • Logistics : Coordinate shipping, customs, on-site storage, and asset management

Budget & Reporting

• Manage specific line items within event budgets
• Track invoices and vendor payments in collaboration with finance
• Identify opportunities to streamline costs and improve efficiency

Requirements:

• 3+ years of experience in live event operations, preferably within gaming, esports, or entertainment
• Demonstrated success owning projects of varying scale
• Strategic thinker who can also manage on-the-ground execution
• Proficient in event management and productivity tools (e.g., Excel, AutoCAD)
• Excellent communication, negotiation, and leadership skills
• Able to work autonomously and within cross-functional teams
• A sense of ownership and accountability even when working remotely
• Willingness to travel domestically and internationally as required

Benefits:

• Medical, Dental, Vision, and Life Insurance
• 401(k)
• Generous PTO and flexible remote work

RTS is proud to be an equal opportunity employer. We celebrate and welcome diversity and are committed to creating an inclusive environment.

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