Job Description

Senior University Admin

We are seeking a highly organized and proactive Senior University Admin to provide dedicated administrative support to a group of faculty members. This role offers a pay rate of up to $30/hour and is ideal for someone with at least three years of administrative experience, particularly with travel coordination and expense processing. You'll play a key role in ensuring smooth day-to-day operations by managing travel logistics, handling reimbursements, and supporting communications across multiple stakeholders.

Key Responsibilities:

• Serve as the primary administrative point of contact for 4–5 faculty members
• Arrange complex domestic and international travel, including transportation and accommodations
• Manage high-volume expense reimbursements with accuracy and efficiency (experience with Concur or similar systems preferred)
• Prepare and edit a variety of documents, including professional correspondence and internal communications
• Organize and coordinate meetings, prepare agendas, and develop detailed itineraries
• Support event logistics, including scheduling, room reservations, and arrangements for visiting speakers or consultants
• Provide limited calendar assistance as needed—faculty primarily manage their own schedules

Required Experience:

• Minimum of 3 years in an administrative support role
• Hands-on experience with travel booking and expense reimbursement processes
• Proficiency in Microsoft Outlook and the full Microsoft Office Suite
• Experience with Concur or similar travel/expense platforms strongly preferred

Ideal Candidate Traits:

• Proactive and detail-oriented
• Strong ability to manage multiple competing priorities
• Excellent written and verbal communication skills
• Comfortable working independently with minimal supervision

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor. 

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